WWS REGISTRATION AND PAYMENT
The 2019-2020 season is over. We are already planning for our fourth season (2020-2021) and are looking forward to welcoming more clubs into the WWS family!
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HOW TO REGISTER FOR WWS EVENTS
A wrestler must sign up online for each WWS tournament to participate. It doesn't matter if you purchased a Season Pass or Hammer Pass in advance (or if your club pays the fees), we need to know if you're coming to specific events.
Your registration must be completed before the registration deadline (usually 4 days before the event). It is wise to sign up shortly after registration opens because the number of participants may be capped.
Few exceptions, if any, are made for persons who miss deadlines. If TOP needs additional wrestlers in a certain weight class, a late registrant may be accepted. However, there is a late fee of $15 to enter the tournament.
Registration typically open two weeks prior to the tournament. We don't want people signing up far in advance and then forgetting about it (yes, this used to happen). While it may be more convenient to sign up for all events at one time, we've found this approach significantly decreases "no-shows."
{see list of registration "open" and "close" dates at the top of this page}
After the Registration Deadline, we immediately start working on brackets for the tourney. Once finalized (no later than two days before the event), we email you a detailed schedule that includes your "time slot" which tell you when to arrive. This listing is also posted on our web site. In general, elementary school wrestlers (starting with lightweights) begin first in the morning, and middle school wrestlers (ending with heavier weights) wrap up the day. You can generally plan to compete around the same time at most WWS events, but we never know for sure until brackets are finalized. So you must be prepared to be somewhat flexible. If you discover the time slot doesn't work for you, you must let us know immediately.
After "time slots" are announced, we expect cancellations to be rare and caused only by unexpected circumstances (e.g., sudden illness, injury, family emergency). In short, you are expected to be there and wrestle (unless you tell us right away after time slots are announced). If you truly can't make it, please notify us as ASAP so we can readjust brackets in advance. We also send text reminders the day before the event. Finally, it's critical for wrestlers to show up on time. If they are late, they will be put on "Standby" status. This means they will only be allowed to wrestle if we truly need them for a particular bracket. In most cases, they will be scratched----so don't be late.
Warning: Registered wrestlers who don't bother to inform us in advance receive a one-time warning. If it happens again, they are disqualified from participating in future events unless they want to pay a substantial penalty (monetary or volunteer hours). We're sorry if this sound harsh, but all other families are adversely affected when a wrestler does not show up, so we must draw a hard line on this. We will not issue an official warning if notice is provided more than 3 hours before the start of your time slot (except for time slot 1 because it's first thing in the morning---in this case, we must be notified 60 minutes before weigh-ins end. But please always give as much notice as possible.
New Refund Policy----If you register online and cancel before the Registration Deadline, we will refund your registration fee less a small service charge to cover the costs charged by our service provider. If you cancel after the registration deadline, there is no refund.
HOW TO PAY
Payments by Clubs....For clubs who buy in bulk (10 or more wrestlers), a Season Pass is only $85 and covers all 9 events. You can also purchase a Six-Pack Pass which includes six traditional tournaments (Takedown Tourney, Clinic Wars, and Rapid Wrestling Tag Team are excluded) for only $69. Your payment options are check (preferred), Venmo and Paypal.
Finally, we offer a Pay-As-You-Go option where you don't buy Season Passes in advance, but rather we track who actually attends the tourneys from your club. We then send you an invoice and charge $15/wrestler.
In all of these cases, we send you coupon codes to distribute to your wrestlers before registration opens for each tourney (so they don't have to pay).
For more information, contact Tom Houck at tomh@topofthepodium.org.
If you are an individual and your club pays the fee......individual wrestlers should NOT sign up and pay on our site (we do not issue refunds due to the administrative hassle, so please consider it a tax-deductible donation to our nonprofit). Instead, your club will send you a coupon code so you don't have to pay when registering for specific tournaments. If you're not sure if your club pays the fees, please ask them before paying on our site.
If you are an individual and your club does not pay the fee....you can register for specific tournaments when registration opens ($19 per event). Alternatively, you can save money by purchasing a Season Pass ($99 for all 9 events) or a Hammer Pass ($30 for the two "hammer" tournaments). You still must sign up for individual tournaments when Registration opens, however we will send you a coupon code in advance so that you don't have to pay. Please don't buy these passes if you're club is buying passes for your team's wrestlers.
Click here to purchase an individual Season Pass or Hammer Pass.
Please let us know if you have any questions!
HOW TO REGISTER FOR WWS EVENTS
A wrestler must sign up online for each WWS tournament to participate. It doesn't matter if you purchased a Season Pass or Hammer Pass in advance (or if your club pays the fees), we need to know if you're coming to specific events.
Your registration must be completed before the registration deadline (usually 4 days before the event). It is wise to sign up shortly after registration opens because the number of participants may be capped.
Few exceptions, if any, are made for persons who miss deadlines. If TOP needs additional wrestlers in a certain weight class, a late registrant may be accepted. However, there is a late fee of $15 to enter the tournament.
Registration typically open two weeks prior to the tournament. We don't want people signing up far in advance and then forgetting about it (yes, this used to happen). While it may be more convenient to sign up for all events at one time, we've found this approach significantly decreases "no-shows."
{see list of registration "open" and "close" dates at the top of this page}
After the Registration Deadline, we immediately start working on brackets for the tourney. Once finalized (no later than two days before the event), we email you a detailed schedule that includes your "time slot" which tell you when to arrive. This listing is also posted on our web site. In general, elementary school wrestlers (starting with lightweights) begin first in the morning, and middle school wrestlers (ending with heavier weights) wrap up the day. You can generally plan to compete around the same time at most WWS events, but we never know for sure until brackets are finalized. So you must be prepared to be somewhat flexible. If you discover the time slot doesn't work for you, you must let us know immediately.
After "time slots" are announced, we expect cancellations to be rare and caused only by unexpected circumstances (e.g., sudden illness, injury, family emergency). In short, you are expected to be there and wrestle (unless you tell us right away after time slots are announced). If you truly can't make it, please notify us as ASAP so we can readjust brackets in advance. We also send text reminders the day before the event. Finally, it's critical for wrestlers to show up on time. If they are late, they will be put on "Standby" status. This means they will only be allowed to wrestle if we truly need them for a particular bracket. In most cases, they will be scratched----so don't be late.
Warning: Registered wrestlers who don't bother to inform us in advance receive a one-time warning. If it happens again, they are disqualified from participating in future events unless they want to pay a substantial penalty (monetary or volunteer hours). We're sorry if this sound harsh, but all other families are adversely affected when a wrestler does not show up, so we must draw a hard line on this. We will not issue an official warning if notice is provided more than 3 hours before the start of your time slot (except for time slot 1 because it's first thing in the morning---in this case, we must be notified 60 minutes before weigh-ins end. But please always give as much notice as possible.
New Refund Policy----If you register online and cancel before the Registration Deadline, we will refund your registration fee less a small service charge to cover the costs charged by our service provider. If you cancel after the registration deadline, there is no refund.
HOW TO PAY
Payments by Clubs....For clubs who buy in bulk (10 or more wrestlers), a Season Pass is only $85 and covers all 9 events. You can also purchase a Six-Pack Pass which includes six traditional tournaments (Takedown Tourney, Clinic Wars, and Rapid Wrestling Tag Team are excluded) for only $69. Your payment options are check (preferred), Venmo and Paypal.
Finally, we offer a Pay-As-You-Go option where you don't buy Season Passes in advance, but rather we track who actually attends the tourneys from your club. We then send you an invoice and charge $15/wrestler.
In all of these cases, we send you coupon codes to distribute to your wrestlers before registration opens for each tourney (so they don't have to pay).
For more information, contact Tom Houck at tomh@topofthepodium.org.
If you are an individual and your club pays the fee......individual wrestlers should NOT sign up and pay on our site (we do not issue refunds due to the administrative hassle, so please consider it a tax-deductible donation to our nonprofit). Instead, your club will send you a coupon code so you don't have to pay when registering for specific tournaments. If you're not sure if your club pays the fees, please ask them before paying on our site.
If you are an individual and your club does not pay the fee....you can register for specific tournaments when registration opens ($19 per event). Alternatively, you can save money by purchasing a Season Pass ($99 for all 9 events) or a Hammer Pass ($30 for the two "hammer" tournaments). You still must sign up for individual tournaments when Registration opens, however we will send you a coupon code in advance so that you don't have to pay. Please don't buy these passes if you're club is buying passes for your team's wrestlers.
Click here to purchase an individual Season Pass or Hammer Pass.
Please let us know if you have any questions!
| wws_frequently_asked_questions.pdf |